Pricing is without doubt one of the most vital elements in selecting any software program, particularly DMS (doc administration software program).
Some distributors present clear pricing data on their websites, whereas others want to present a specialised quote, as corporations’ necessities for software program are inclined to range.
We’ve developed this pricing information to element pricing sorts, extra prices an organization wants to think about and pricing examples from fashionable DMS distributors.
What Is DMS?
Doc administration software program (DMS) is an digital answer devoted to storing, monitoring and archiving recordsdata. It has a number of advantages for corporations, together with lowered expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS techniques are workflow administration, collaboration, imaging/seize, metadata and model management.
DMS Pricing Fashions
DMS distributors use two fashionable pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.
Subscription plans – When the seller hosts the software program on its servers (also referred to as Software program-as-a-Service), the corporate usually pays a month-to-month or annual subscription payment. That is useful for corporations that don’t wish to host and preserve their knowledge. The usual pricing construction is per person, per thirty days, and is often based mostly on the variety of workers who entry the software program. Most doc administration software program distributors supply scalable subscription plans which are based mostly on the variety of customers and the sorts of options which are included in every plan.
Perpetual licensing – With perpetual licensing, the corporate hosts the info by itself servers, so it solely must pay for the software program upfront. It could pay a recurring price, usually yearly, for upkeep or help. Perpetual licensing is a beautiful choice for companies which are involved with knowledge safety or have complicated wants (e.g., giant organizations).
Open Supply Software program
Some distributors supply open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their techniques. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options is usually a problem in some circumstances, for the reason that firm bears the price of internet hosting the software program and there are restricted buyer help choices.
Extra Prices To Take into account
Many providers are included within the unique subscription or licensing value. Nevertheless, some distributors might present different providers at extra prices, so corporations might want to take that into consideration.
Implementation – Costs of implementation providers range by vendor and may embody entry to a devoted implementation specialist, set up, software program customization, knowledge migration and integration to different software program (e.g., challenge administration options or accounting techniques).
Coaching – Some distributors might embody fundamental coaching providers totally free, whereas others supply them at a further price, particularly if the coaching is completed on the shopper’s website.
Help – Primary help (e.g., data base, e mail help) is usually included within the value. Nevertheless, some distributors supply non-compulsory superior help, corresponding to entry to a devoted customer support supervisor.
DMS Vendor Pricing
We’ve in contrast pricing for some fashionable DMS options. There are numerous distributors available in the market that don’t publicly present pricing particulars, so that you’ll must contact them instantly for a quote.
Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per person, per thirty days. It has a 100 GB file storage capability, 2 GB file sharing capability and cell system administration integration. The Enterprise tier prices $15 per person, per thirty days (requires a three-user minimal), and provides limitless storage, as much as 5 GB file sharing capability, the power to handle bulk customers and the power to save lots of as much as 50 variations of a file.
The Enterprise Plus tier is priced at $25 per person, per thirty days, and contains as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full person exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per person, per thirty days and has as much as 50 GB file sharing capability and extra security measures, corresponding to password enforcement, restriction of offline entry and multifactor authentication.
Lastly, the Enterprise Plus tier is a brand new plan that features all the options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced help providers and entry to the Field Platform, Field Defend and Field Governance options. Please contact Field instantly for a quote.
Contentverse – This software program is offered in two pricing packages: Skilled and Enterprise. Skilled prices $15 per person, per thirty days, and contains cell performance, superior search and staff collaboration. Enterprise is priced at $33 per person, per thirty days and boasts extra options, corresponding to annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller provides perpetual licenses. Please contact them for a quote.
Doc Locator – ColumbiaSoft provides two annual subscription pricing plans for Doc Locator: Onsite ($260 per person, per yr or $22 per person, per thirty days) and Hosted ($633 per person, per yr or $53 per person, per thirty days).
The instance pricing displays 15 or extra customers. ColumbiaSoft additionally offers 4 licensing choices: named person (single person), devoted desktop, concurrent desktop and concurrent internet. Pricing for the choices is offered by quote.
ColumbiaSoft offers non-compulsory cloud internet hosting providers for $375 per thirty days. There are extra charges for implementation and coaching providers. Please contact ColumbiaSoft instantly for these costs.
Dropbox Enterprise – Dropbox Enterprise consists of 5 plans. The Skilled plan prices $19.99 per thirty days for a single person ($16.58 per thirty days for single person if billed yearly) and contains 3 TB of storage and lots of fundamental Dropbox options. There’s a separate plan, Skilled + eSign, that features eSignature performance for $31.99 per thirty days ($24.99 per thirty days if billed yearly).
The Customary plan prices $15 per person, per thirty days ($12.50 per person, per thirty days if billed yearly) and contains 5 TB of storage. The Superior plan is priced at $25 per person, per thirty days ($20 per person, per thirty days if billed yearly) and has limitless storage. The Enterprise plan requires a quote. For particular options listed beneath every plan, head over to our Dropbox Enterprise pricing submit.
eFileCabinet – This software program has three subscription plans which are billed yearly. The Benefit plan is priced at $55 per person, per thirty days, and contains 1 TB of storage, compliance instruments, integration to Microsoft Workplace and file check-in/check-out. A minimal of three customers is required for this plan.
The Marketing strategy prices $99 per person, per thirty days, and has extra options, corresponding to 5 TB of storage, enterprise course of automation, workflow approvals and computerized file naming. The Limitless plan prices $199 per person, per thirty days and provides limitless storage, customized annotation, integration with Salesforce, premium help and different superior options. Firms also can buy concurrent licenses and short-term licenses.
Evernote Groups – Evernote Groups begins at $14.99 per person, per thirty days and requires a minimal of two customers. It contains limitless collaboration areas and different Evernote options.
FileCenter – Firms can select from three plans: Customary ($99.95), Professional ($199.95) and Professional Plus ($299.95). The Customary version contains fundamental doc administration options, whereas the Professional version provides on e mail file sending, single-click conversions to PDFs and tech help. The Professional Plus offers extra extra options, corresponding to computerized web page cleanups and barcode help.
The pricing above displays a single license. For multilicense alternatives, please contact the seller for a value quote. The value contains the primary yr of upkeep, however annual upkeep renewals price $19.95 (Customary), $49.95 (Professional) and $69.95 (Professional Plus).
Fluix – There are three pricing tiers for Fluix. The Starter tier prices $20 per person, per thirty days, and contains 5 GB of storage, the power to learn and annotate types by way of the cell app, a data base and e mail help. The Core plan is $30 per person, per thirty days and has 10 GB of cupboard space, the power to extract knowledge from as much as 100,000 paperwork, customized knowledge retention coverage and entry to a devoted Buyer Success Supervisor. The Superior tier provides all of the options of the Core tier plus an energetic listing, third-party integration and the power to revive deleted recordsdata. Pricing for the Superior tier is offered by quote. Notice that the Starter and Core tiers requires a minimal of 10 customers.
GoCanvas – GoCanvas offers a free plan for particular person customers that covers limitless knowledge storage, limitless apps, PDF designer and entry to the assistance heart and group boards. As well as, there are three paid plans which are billed yearly. The Marketing strategy prices $45 per person, per thirty days and accommodates limitless customers. Its options embody GoCanvas PDF branding removing, e mail/cellphone/chat help and a dispatch characteristic that distant workers can use to trace their assignments.
The Skilled plan is priced at $55 per person, per thirty days and in addition boasts dispatch scheduling, superior password administration and single sign-on performance. The Enterprise plan targets corporations with greater than 50 workers. Its pricing just isn’t out there, so please contact GoCanvas for a quote.
Google Drive – Google Drive is free for particular person use. Nevertheless, enterprise can select from Google Workspace’s 4 pricing plans that embody Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per person, per thirty days for as much as 30 GB of storage, video conferencing, and cellphone, e mail and on-line help. The Enterprise Customary plan is priced at $12 per person, per thirty days for as much as 2 TB of storage, video recording and as much as 150 individuals in video conferences. The Enterprise Plus plan prices $18 per person, per thirty days for as much as 5 TB of storage, attendance monitoring and as much as 250 individuals in video conferences, eDiscovery, knowledge retention and superior endpoint administration. The Enterprise plan’s pricing is offered by quote solely, and contains extra options, corresponding to enhanced help, limitless storage, noise cancellation and in-domain reside streaming inside conferences and enterprise endpoint administration.
PaperPort – Kofax provides two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $199 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing just isn’t out there publicly. Please contract Kofax for a quote.
pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a yr and contains all of pCloud’s options, corresponding to 500 GB of storage. The Premium Plus tier is priced at $99.99 a yr and contains 2 TB of storage. pCloud provides a lifetime subscription the place customers pays a one-time payment of $175 for Premium and $350 for Premium Plus and use the account for a lifetime.
Pricing for pCloud Enterprise begins at $9.99 per person, per thirty days (month-to-month) or $7.99 per person, per thirty days (yearly). Please contact their gross sales staff to be taught extra.
PinPoint – Pricing for PinPoint begins at $17 per person, per thirty days and is predicated on the variety of customers. Help, coaching, product updates and a devoted Account Supervisor are included within the value. Contact LSSP instantly for a custom-made quote.
Zoho Docs – Zoho Docs has a free plan for corporations with lower than 5 customers. It contains 1 GB of storage per person plus entry to plain options. The Customary plan prices $5 per person, per thirty days and has all of the options of the free plan plus 100 GB of storage per person, password-protected recordsdata, job administration, audit logs and reporting. The Premium plan is $8 per person, per thirty days, and provides on superior security measures and admin governance.
The vast majority of the distributors that we’ve listed deploy the per-user/per-month pricing technique with completely different tiers that provide particular options. For corporations, the secret is to resolve what number of customers will entry the software program, what options are vital versus good to have and the way the software program shall be applied (cloud versus on-premise). It’s additionally vital to think about any extra charges for implementation, coaching or help.
If you happen to’re searching for extra data on doc administration software program or wish to examine completely different distributors, we’ve reviewed greater than 25 options.