By Henry Williams on Small Enterprise UK – Recommendation and Concepts for UK Small Companies and SMEs
By April 2022, all companies, no matter earnings, might want to adjust to Making Tax Digital (MTD) for VAT.
The laws requires all enterprise homeowners to keep up digital data and file periodic VAT returns by means of MTD-compliant software program.
Offered you’re ready, there’s nothing to fret about – actually, it ought to be simpler and fairer than ever so that you can handle your VAT duties.
We spoke to Becca Chappell, product supervisor, compliance, at Sage, to seek out out what small enterprise homeowners must do to prepare for MTD for VAT, and the way accounting software program can assist.
What’s MTD for VAT?
Chappell: “MTD for VAT is the brand new laws from HMRC that impacts how VAT registered companies do their VAT accounting. When it was launched in April 2019, it solely utilized to companies that have been above the VAT threshold of £85,000. However as of this 12 months, all VAT registered companies, no matter turnover, should adhere to it.”
How ought to enterprise homeowners put together for it forward of April 2022?
Chappell: “Firstly, it is best to evaluation your working strategies. In case you use an accountant already, communicate to them about your duties; should you don’t, think about reaching out to 1.
“In case you’re already utilizing software program, test that it’s MTD-enabled. If not you’ll want to seek out accounting software program or bridging software program that’s MTD-compliant.
Uncertain whether or not your accounting software program is appropriate? You will discover a full listing of MTD-compliant software program on Gov.uk.
Chappell: “You additionally must be sure that your processes are according to the MTD guidelines, similar to preserving digital data. You ought to be preserving data anyway should you’re registered for VAT so the distinction is you’ll need to maintain these digitally. MTD for VAT is already working, so once you’re prepared, you’ll be able to enroll.
“There’s a great deal of steering on the market – learn up, educate your self and ensure you’re prepared for it.”
What’s the distinction between accounting software program and bridging software program?
Chappell: “The distinction is that your accounting software program shops all of your digital data for you, and acts as one place so that you can submit your VAT return.
“Bridging software program is primarily used as a connector to HMRC to submit your vat returns when you have both bought non-MTD compliant software program, or should you’re nonetheless utilizing spreadsheets.
“You’ll be able to proceed to make use of spreadsheets should you so want by utilizing bridging software program to submit your VAT return, however you continue to must observe the MTD guidelines round digital hyperlinks. This consists of ensuring you’re solely utilizing formulation and never copy and pasting data throughout. Bridging software program is out there, however it’s not perfect for MTD.”
A digital hyperlink happens each time VAT information is transferred between two digital paces for the needs of submission to HMRC. It might be through contact between two software program programmes, emailing a spreadsheet, and even utilizing a reminiscence stick. You will discover an intensive rationalization of the foundations round digital hyperlinks right here.
What data do I must maintain and when is the deadline?
Chappell: “The deadline will probably be from the day of your first accounting interval that falls on or after 1st April 2022.
“The data you’ll must maintain will probably be depending on the VAT scheme that you just’re in, which it is best to know out of your preparation. The important thing issues that may have to be stored digitally will embrace enterprise title and deal with, VAT registration quantity, the VAT accounting scheme that you just use, the VAT on items and providers that provide your small business, and any gross sales invoices.”
How do I file an MTD for VAT return?
Chappell: “In case you’re utilizing accounting software program, it ought to be pretty simple. Inside your accounting software program, there’ll often be a operate saying ‘Create a VAT return’ or ‘VAT report, which is able to produce your VAT return for you by utilizing the figures from the knowledge that you just’ve entered.
“You simply must test the figures, and add any changes. Then simply hit submit and it’ll go straight out of your software program to HMRC. After you’ve saved, it is best to get a abstract of what you’ve submitted and any excellent duties you’ve nonetheless bought to do.”
Can I exploit my telephone for MTD for VAT?
Chappell: “To a level, and it is determined by the software program. With Sage Cloud Accounting software program, there’s an app you should use should you’re out and about to ship invoices, which is totally MTD compliant.
“For instance, should you’re a plumber and also you’re out on a job, you’ll be able to ship an bill by electronic mail. It’s also possible to get cost on the app and take footage of your receipts once you’re out buying issues. However you should go surfing for the precise VAT return, since you ought to pay a bit extra due diligence to that.”
What do I do with paper receipts/invoices?
Chappell: “All you should do is take an image and add it into the app. In case you’re nonetheless utilizing spreadsheets, you should maintain these paper receipts, but when not, so long as you’ve bought a duplicate and it consists of the VAT registration quantity, time of provide, bill quantity, and the speed of VAT on there, that’s high-quality. Your software program ought to mechanically maintain it for the legally required period of time.”
How can accounting software program assist with MTD for VAT?
Chappell: “In case you undertake compliant software program, you’ll be capable to view all of your tax data in a single place, and also you’ll get peace of thoughts that you just’re updated as laws adjustments.
“As HMRC will get extra suggestions, it’d change some components of MTD for VAT and your software program supplier will care for that for you. Simply urgent a button to create a VAT return will prevent a lot time as properly, and offer you a lot time again to spend on your small business.”
Go to the Sage web site for extra data on Making Tax Digital and to be taught extra about accounting software program.
This text was written as a part of a paid for content material marketing campaign, in partnership with Sage.
*As Product Supervisor for Compliance Data in Sage, Becca loves nothing greater than digging deep into the element of compliance adjustments within the UK & Eire. With a background of Accountancy in each Follow and Trade she brings a twin perspective to any upcoming adjustments and shares her experience with groups inside Sage to make sure all of their merchandise are compliant.
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