It’s that point of yr once more. As summer season winds to an in depth, the times will begin getting shorter because the workload ramps up. For these working in payroll, that may solely imply one factor: yr finish is approaching.
There are three key modifications in New Zealand payroll calculations for the brand new monetary yr:
- The annual ACC earner levy fee is growing from 1.39% to 1.46%
- The annual ACC earner levy threshold is growing to $136,544
- The coed mortgage threshold is growing to $409 per week
Don’t fear, we’ve up to date Xero so the newest modifications are robotically utilized. Merely observe these seven steps to finalise your payroll yr finish and luxuriate in a clean begin to the brand new monetary yr.
Step 1: Publish the final pay run
Be certain all of your pay runs for the monetary yr have been posted. Should you’re utilizing payday submitting via Xero, you’ll additionally want to ensure these have been filed. To verify these pay runs are reported within the 2021-22 monetary yr, the cost date might want to fall on or earlier than 31 March 2022.
Step 2: Evaluate and reconcile
Go to payroll settings to evaluate all the data that impacts your payroll reporting. If something is inaccurate, you’ll be able to replace this earlier than processing your first pay run for the brand new monetary yr. You too can take this chance to test that any remaining worker funds and modifications have been put via.
We all know that reconciling your posted pay runs is a daily process for you, nevertheless it’s all the time an awesome concept to run your eyes down experiences like pay historical past and go away transaction experiences, to ensure there aren’t any surprises. Listed here are some suggestions that will assist:
- If a number of expense accounts have been used for earnings and KiwiSaver, ensure the totals are added collectively and in contrast towards the pay historical past report
- Examine for any transactions incorrectly reconciled towards your expense accounts. You may test this by working the Account Transactions report
- In case your totals don’t look right, this may very well be attributable to some handbook journals. Examine the quantities by working the journal report, after which click on handbook journals
- Should you’re having bother finding the supply of a discrepancy, run your experiences for a smaller date vary (like month-to-month) or by every pay interval
Step 3: Make any amendments
Any errors made all through the monetary yr (comparable to missed or incorrectly posted pay runs) may be corrected utilizing an unscheduled pay run.
Merely create the pay run for the required interval, and enter the adjustment quantities. These changes will probably be filed with Inland Income. You may even enter damaging values, if wanted. Should you do enter damaging values, you’ll must be sure to log in to myIR to amend the submitting, as damaging values usually are not at the moment accepted by Inland Income via payday submitting.
As soon as any amendments are made, test the cost date of the unscheduled pay run falls throughout the right monetary yr, so it’s reported appropriately.
Step 4: Situation annual earnings certificates
An earnings certificates is a abstract of an worker’s earnings, tax and deductions over the tax yr. Earnings certificates may be issued to workers on the finish of every tax yr, or on the finish of their employment.
The Accounting > Stories > Earnings Certificates display screen lets you generate and publish earnings certificates, both in bulk or individually. To make clear, employers usually are not legally obligated to subject earnings certificates to workers. It’s on the discretion of the employer.
Step 5: Evaluate and replace worker wage and tax particulars
Subsequent, replace the wage and wage particulars of any related workers. You’ll additionally must evaluate workers’ ESCT charges earlier than the primary pay run of the brand new yr, to ensure they’re primarily based on what the worker truly earned the earlier tax yr. You are able to do this from the worker’s ‘Taxes’ web page in Xero.
Step 6: Evaluate and replace worker go away particulars
Keep in mind that from 24 July 2021, workers are entitled to 10 days of sick go away as at their subsequent anniversary. So that you’ll must evaluate and replace the sick go away entitlements of all workers with an upcoming sick go away anniversary.
For instance, an worker with a sick go away anniversary of 5 April who works 3 days per week, 10 hours a day, would beforehand have an annual sick go away entitlement in Xero of fifty hours (5 days x 10 hours per day). They’ll want this entitlement up to date to 100 hours (10 days x 10 hours per day).
An worker with the identical sick go away anniversary who spreads their 30 hours throughout 5 days (6 hours per day) will want their entitlement up to date from 30 hours (5 days x 6 hours per day) to 60 hours (10 days x 6 hours per day).
Step 7: Sit again and calm down
That’s it! There’s nothing else you want to do to finalise payroll yr finish. Your payroll accounts at the moment are in fine condition for the brand new monetary yr. Any pay runs after 1 April 2022 will fall throughout the subsequent monetary yr.
Within the meantime, try Xero Central for extra info on learn how to put together payroll for the brand new monetary yr, or register for our payroll monetary yr finish webinar on 24 February 2022. Our pleasant help crew can be obtainable when you want a hand.