Dropbox and Field are cloud-based doc administration methods (DMS) designed to allow enterprise customers to securely share paperwork, information and different content material from anyplace and at any time.
Product Overviews
The next is a few info from our Dropbox and Field critiques that summarizes every product:
Dropbox for Enterprise: As one of many largest file-sharing platforms on the planet, Dropbox covers a spread of normal doc administration system (DMS) options acquainted to these with accounts for private use. Dropbox provides entry privileges to chose customers for sharing info securely.
Customers can simply share folders and paperwork with group members from anyplace, making a collaborative setting.
Dropbox is obtainable through the online, as a desktop utility and on Home windows, Android, iOS, and Linux units. Dropbox for Enterprise permits customers to attach with over 300,000 third-party apps for modifying, speaking, processing and extra.
Field: Field locations a powerful emphasis on safety, particularly because it pertains to collaboration. For instance, customers or directors can defend their shared hyperlinks through passwords set with expiration dates. They’ll additionally view the instances and frequencies when particular content material is considered or edited.
With Field, customers can share content material exterior of the corporate (i.e., with shoppers or different companions), it doesn’t matter what machine they use.
Field is accessible through the online, cellular units and as a desktop utility. The DMS works with iPhone/iPad and Android units, in addition to Home windows and Blackberry telephones. Customers can synchronize net Field content material with their desktops, and edit and share Field content material through Microsoft Workplace and Google Drive purposes.
How They Stack Up
Implementation
Dropbox: As a cloud answer that’s extremely fashionable for private use, implementation is so simple as creating an account. Corporations can join on-line for a free 30-day trial of Dropbox’ enterprise plans (i.e., the Commonplace and Superior editions). Dropbox doesn’t provide a free trial of its Enterprise version. Corporations need to contact DropBox’s gross sales group to study concerning the Enterprise version, which gives organizations customizable options and individualized help to allow admins to handle at scale. Dropbox gives guides to assist customers and admins get essentially the most out of the answer.
Field: Lets firms join on-line for a free two-week trial of its enterprise plans (i.e. the Starter and Enterprise editions). Nonetheless, the corporate doesn’t provide a free trial of its Enterprise version, relatively firms need to contact Field’ gross sales group to find out about it. Field gives a consulting service, Field Consulting, to assist organizations of all sizes efficiently implement the cloud-based answer. Field Consulting handles all the things from implementation to optimization, together with change administration, integrations and content material migration.
Safety and Administrative Management
Dropbox: Dropbox for Enterprise gives superior encryption, group administration and has restrictions on file sharing. It will possibly additionally remotely wipe information within the occasion an account is compromised or a tool is misplaced. Dropbox gives prospects a number of layers of safety along with encryption, together with safe information switch, community configuration and application-level controls which are distributed throughout a safe infrastructure.
Utilizing the admin dashboard, directors can observe consumer and group entry statistics together with logins, units and sharing. Directors may also add and take away members from their Dropbox enterprise groups. One downside for firms in highly-regulated sectors, nevertheless, is that Dropbox for Enterprise doesn’t provide information retention insurance policies.
Field: Field gives a full suite of superior security measures, together with file encryption, customized information retention guidelines and enterprise mobility administration. Directors can handle entry and sharing insurance policies inside and out of doors their organizations whereas decreasing the chance of knowledge loss by full visibility and central administration of information, safety, coverage and provisioning.
Field encrypts content material at relaxation (information that isn’t actively transferring from machine to machine or community to community) and in transit (information that’s actively transferring from one location to a different comparable to by a personal community or throughout the web). Field additionally gives prospects the choice for encryption keys that they’ll handle. Field additionally makes use of a number of information facilities in addition to backup methods to supply 99.9% service degree agreements (SLAs) and redundancy.
Collaboration
Dropbox: Dropbox gives a number of methods for customers to collaborate and share information with others, together with Dropbox Paper, its doc collaboration service. Paper helps customers accumulate info from completely different sources and jump-start the method of engaged on an concept. Through the use of Paper, groups can create paperwork and to-do lists, assign duties, share, edit concurrently, chat, seek for paperwork, retailer variations and preserve information in sync throughout units.
Customers who’re assigned duties can entry and management them through Paper’s Sensible Sync characteristic, which permits customers to work in a extra organized means with out requiring any extra administration instruments. Customers can entry Paper on-line in addition to through Android and IOS units.
As extra individuals work collectively in groups, their want for cupboard space will increase. Dropbox’s Sensible Sync characteristic lets customers see all their information and folders proper from their desktops, whether or not they’re synced regionally or saved within the cloud. Customers can simply obtain information saved within the cloud.
Field: Field Notes is a real-time collaboration device for groups which are constructed straight into Field. Field Notes contains a streamlined net expertise that makes it simpler for customers to create, edit and think about all their notes inside a single browser window.
Field Notes makes it straightforward for customers to create assembly notes, share concepts, observe standing updates and plan tasks collectively. Each Field Word is immediately accessible on the internet, cellular or desktop so customers can entry their concepts from anyplace.
Customers can create notes of their Field folders to begin a mission with some group members. The device permits customers so as to add group members to the be aware, permitting everybody to edit collaboratively in actual time in addition to add textual content, multi-media, tables and checklists. Field Notes gives customers a workspace the place they’ll write down their concepts and share them with others.
Pricing
Dropbox: Dropbox gives six pricing tiers:
- Skilled – Enterprise Skilled consists of 3 TB of storage and prices $16.58 monthly for a single consumer.
- Skilled + eSign – Enterprise Skilled +eSign consists of eSignature performance and is priced at $24.99 monthly for a single consumer.
- Commonplace – Commonplace supplies 5 TB of house for safe storage with easy-to-use sharing and collaboration instruments. This plan is priced at $12.50 per consumer/month, with a minimal of three customers.
- Commonplace + DocSend – This tier has all the options of the Commonplace plan, plus the options of the DocSend answer. It’s priced at $50 per consumer, monthly.
- Superior – This plan is priced at $20 per consumer/month and begins with three customers. It gives companies as a lot cupboard space as they want and supplies refined administrative, audit and integration options.
- Enterprise – Enterprise gives customizable options with individualized help to assist directors handle at scale. Contact Dropbox for pricing info.
Field: Field gives 5 pricing tiers: Starter, Enterprise and Enterprise.
- Starter – Starter gives Safe file sharing and collaboration and is right for small groups. It’s priced at $5 per consumer/month and supplies 100 GB safe storage with a 2 GB file add restrict. There’s a minimal of three customers and a most of 10 customers.
- Enterprise – The Marketing strategy supplies core sync and share capabilities, superior safety, customization, reporting, limitless storage and a 5 GB file add restrict. This plan is priced at $15 per consumer/month with a minimal of three customers and no most.
- Enterprise Plus – This plan provides on superior administrative options for $25 per consumer/ month. Different options are as much as 15 GB file measurement sharing capability, limitless exterior collaborators and as much as 10 enterprise apps integration.
- Enterprise – The Enterprise plan prices $35 per consumer, monthly and is personalized to an organization’s wants. It gives extra options, comparable to as much as 50 GB file sharing capability, 100 variations of a file/doc to avoid wasting, limitless enterprise app integration, HIPAA/FedRAMP compliance, doc watermarking and password coverage enforcement.
- Enterprise Plus – The brand new Enterprise Plus plan consists of all the options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced help providers and entry to the Field Platform, Field Protect, Field Zones Validation, Field GXP and Field Governance options. Please contact Field straight for a quote.
Backside Line
One of many principal causes enterprise look to cloud-based content material administration is collaboration.
Each Dropbox and Field carry out properly by way of collaboration. They every provide versatile sharing choices comparable to hyperlink sharing, invite-only sharing and exterior sharing. With Dropbox and Field, group members can collaborate in actual time utilizing group or group folders. As well as, customers can touch upon information and entry their accounts on-line and through cellular apps. Each distributors additionally provide built-in file restoration and versioning so customers gained’t lose their work.
The secret’s to judge every answer to find out which one most closely fits your organization’s wants.
For those who’re fully new to DMS instruments, check out the DMS Definitive Information. It gives a full overview of market traits, must-have options and customary challenges to keep away from.
Lastly, for those who’re searching for software program alternate options, our detailed critiques is an effective place to begin.
